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Optimize Your Seasonal Camp Staff Recruitment

You tailor the camp hiring process. We provide efficient workflows to help you identify the right candidates and begin onboarding camp staff in record time. Streamline your camp hiring process while managing applications in-house, highlighting key applicant details in their profiles, standardizing the interview process, automatically collecting references, and filling staffing gaps—all without relying on expensive third-party agencies.

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A computer monitor with a picture of a man on the screen.

Key Camp Staffing Takeaways

  • Craft a unique hiring process. No two camps ask the same questions, prioritize the same candidates, and evaluate based on the same measures. 

  • Host your own camp job applications. No need to hire an expensive agency to design and collect applications for you. 

  • Create a standard interviewing process. Decide what questions to ask and how to grade applicants. 
     
  • Save hiring teams time and effort. Display custom text based on each stage of the application status and automatically email to collect references. 

  • Find your hiring gaps easily. With our camp rosters, it’s easy to spot what positions you still need to hire for!
Key Takeaways graphic
Key Takeaways graphic

Camp Hiring Software - From Applications to Job Offers

Streamline camp hiring with software designed for seasonal staffing! Manage applications for counselors, leaders, lifeguards, and more in-house. With iCampPro, you define workable staffing seasons, establish which roles or positions are available, and create custom job applications to find candidates. Applicants can easily start, save, submit, and check their application status through the Staff Portal.

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Create Seasonal
Staff Rosters

Build staff rosters for the seasonal roles you need to fill to cover each camp staffing season. Create positions (job titles) and groups to organize the structure of teams by roles or camp events. This structure helps hiring teams stay organized with quick statistics and clear indicators for which camp positions remain unfilled. 

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Collect Camp Job
Applications

Design job applications for your camp using our form builder! The applications are attached to the hiring season, where you can choose the featured fields in the applicant’s profile, the interview procedure, internal applicant review procedure, and more for each application type—allowing you to process applicants faster!

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Automatically Collect References

Your camp staff can save time doing reference checks for applicants by building a reference questionnaire that can be automatically sent by email to any references supplied by job applicants. The reference form is filled out online and the details are visible inside of the applicant’s profile for quick review!

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Review Potential Camp Staff Profiles & Conduct Custom Interviews

Once setup is complete, share the Staff Portal link via email, social media, or job sites to start collecting applications. Track progress as applicants create profiles, submit applications, and complete interviews. Search the applicant inbox to find profiles or help field applicant questions quickly.


Schedule interviews and design custom interview forms to standardize applicant questions and ensure fair assessments. Interviewers take notes and grade applicants using a flexible grading system, while other team members can review profiles and interview feedback.

 

 These features help your team stay fair, speed up decision-making, and make offers quickly before top candidates are hired elsewhere. 

A person is holding a tablet that says now hiring
A person is holding a tablet that says now hiring

Intuitive Camp Staff Recruitment Tools

See it in action!

We're building camp staffing tools to help camps create standout recruitment processes that deliver fast results. A custom interview process is key to hiring great staff. Every camp is unique, so tailor your interviews to assess soft skills like teamwork, creativity, and leadership. Asking the right questions helps you find candidates who align with your camp's values. With an organized interview process, camps save time, improve staff quality, and leave a lasting, positive impression—attracting even more qualified applicants.

Standardized Interviews Turbo Charge Camp Staff Recruitment

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iCampPro helps camps easily manage high volumes of applicants. Our recruitment tools organize and streamline each hiring stage with progress indicators, countdowns, and real-time updates. Automated reference collection and unique job offer tools reduce time-consuming tasks that bog down hiring progress. Custom Staff Portal messaging keeps candidates informed. By improving your process, your team can focus on hiring top talent that upholds your camp's values and delivers the best experience for campers and families.

Camp Staffing Tools to Keep Applicants Moving Forward

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Making Job Offers and Initiating Camp Staff Onboarding

Once applicants complete the application, interview, and review steps, they enter the 'Ready to Hire' stage. That’s where the real decision-making happens. If you choose not to move forward with an applicant, their application can be rejected or cancelled, along with a notification to the applicant. When you've found candidates who are the right fit, you can send an initial offer to them using the Staff Portal, allow them to accept or reject that offer, and launch the first stages of staff onboarding.

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Designing Job Offers

Camp staffing teams can use the offer system to explore basic employment terms. Offers can be customized, saved as drafts, and sent to candidates with details about work schedules and available compensation. Standard scheduling elements appear in camp rosters, helping ensure proper staffing throughout the season.

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Enabling Offer Acceptance

Camp teams can let applicants simply review or potentially accept and reject offers via the Staff Portal. Applicants are notified with a customizable email and can review offer details, ask questions, and make their decision. Once accepted or rejected, the status updates instantly in camp rosters and iCampPro's system.

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Reviewing Camp Staff Rosters

For camp admins, the biggest benefits of our staffing features are streamlined processes and comprehensive staff rosters. Admins get quick status updates, numbers, and visual insights. While hiring teams work from the inbox, team leads and admins use rosters to track open positions, gaps, and overall hiring progress. 

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Triggering Outside Workflows

Once applicants complete the application, interview, and review processes and the hiring team has made an offer—candidate details can be shared to external systems for contracts, background checks, and onboarding via Web Hooks. These triggers provide real-time status updates as offers are created, updated, accepted, or rejected.

Camp hiring software to fill jobs faster!

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Effective Camp Recruitment Tools that Scale to Large Operations

Hiring seasonal camp staff can be labor-intensive and resource-heavy. We developed our workflows in consultation with large camps that hire thousands of seasonal staff each year, balancing efficiency and flexibility. 


Every camp has its own hiring methods, but all need tools to review applicants, identify top candidates, and allow time for team training. With our software, you'll get:


  • A Staff Portal for applicants to apply from any device, save progress, and receive real-time updates. 
     
  • Flexible forms for applications, references, and interviews to streamline the hiring process. 
     
  • Visibility into each applicant’s progress through the hiring stages.

  • Automated workflows to reduce manual tasks.


Whether you're staffing multiple locations or a small, highly qualified team, our camp recruitment tools deliver real, measurable benefits. 

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Answering FAQs About our Camp Staffing Tools

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  • Does your software manage new hire background checks?

    At this time, our primary focus is on optimizing the workflows that help camp teams narrow down job applicants and prep them for the final hiring stages and official paperwork. However, our camp staff recruitment tools do include webhooks, which allow the delivery of key information to external software APIs based on offer status triggers. After receiving this information, the third-party service can perform an action, like creating staff profiles or launching a task or service. 

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  • How effective is your staffing module for larger operations?

    Our staffing tools have been tested and approved by large camp operations. For summer 2024, one of our camps was able to collect over 6,750 applications and 10,000 references, interview 3,248 of those candidates, and ultimately hire around 2,500 seasonal camp staff – all while hitting their 95% staffing goal by the end of April –something their team has never been able to do before.

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  • Can my camp track colleges or schools that it targets for job fairs and recruitment?

    Absolutely! Our camp staffing tools enable camps to create a list of colleges or schools they regularly hire candidates from. This way, when applicants provide their college or school information using standardized fields, the application can match it to the camp’s existing list to avoid typos or oddly abbreviated school names that may cause confusion when reviewing candidates.

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  • How does the software handle returning staff from past seasons?

    The history of applicants is maintained in iCampPro. From season to season, past camp staff can return to the Staff Portal to fill out new applications with your camp. When you begin hiring each season, if you know which camp staff from last season is interested in returning, you can add them to the new season’s inbox. From there, they can fill out any new applications and enter the same workflow alongside new candidates with ease.

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  • Can I import existing applications or forms used in my current hiring process?

    It’s intuitive and easy to create custom camp staff applications, automated reference forms, and camp interview templates in iCampPro. While our form builder does not offer a file import option, we’re confident you will find ways to support just about every type of question or field you need to help your team process and evaluate applicants for roles at your camp. 


    We do, however, recommend that your team is mindful of collecting data of a private and sensitive nature using standard form fields—as this data will be visible within forms and views throughout the staffing portions of the software. 

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Learn about iCampPro and more on our blogs!

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