Explore Our Camp Management Tools & Features

Welcome families with a seamless online registration experience. They can manage family details, complete custom camp forms, make secure payments, manage friend groups, access FAQs, and view reminders all from one easy-to-use dashboard. All the tools you need to prep families for a positive camp experience! Plus, elevate your camp's brand using your logo, brand colors, custom greetings, and more.

Offer traditional camp events, as well as family-style overnight stays! That includes tools for waitlist management, communications, billing, and more. Helpful event overviews provide the details your team needs for daily operations. No matter what type of camp you run, our 3-tier camp organization makes it fast, easy, and intuitive to set up your camp season.

Offer traditional camp experiences to organizations with group-style events. Keep the events strictly group reservation based, or offer simultaneous group and individual registration. Groups make reservations, payments, and monitor their private registration via the Organization Portal for a smooth experience. Host church groups, youth programs, clubs, athletes, and more for camp activities!

Build trust and loyalty through clear, timely communication plans. Beyond automated emails based on customer activity in the registration portal, our built-in camp communications center supports both email and SMS. Effortlessly plan, draft, schedule, and send messages to families and campers. Target your audience using registration data, form status, balances, group status, demographics, and more!

Our custom form builder offers a variety of question styles to suit your needs. Create and manage registration forms, health forms, applications, and more with ease. Built-in standardized fields and custom profile fields populate info into key workflows and views. Attach forms to events or hiring seasons with clear due dates and reminders, then collect form submissions online and track versions—all with iCampPro.

Organize campers attending an event into smaller groups with ease! Use this feature for lodging, rotation groups, and more. Create multiple group types per event to sort campers for different activities. Plus, enjoy our helpful friends feature which allows camp families to invite others to join their camper for their stay! By default, friends are kept together during group assignments.

Build staff rosters, post applications, interview candidates, and offer roles. Our staff management tools keep your hiring team organized and on task when it comes to hiring the right team members to fill your seasonal camp roles. Our tools allow you to evaluate applicants, easily identify stalled candidates, and help you track which roster positions are filled or still open for hire.

Keep finances organized with our integrated billing and payment tools. Effortlessly accept online and in-person payments with fully integrated payment processing services. Our software is designed to make transactions easier and help automate elements of camp billing. With insights into individual registration balances, camp family balances, and expected registration revenue totals, your team can track transactions in real time with confidence.

Amplify your camp store operations by tracking vendors, inventory, and sales! Centralize information about inbound shipments from vendors, inventory on hand, and purchases at camp to gain better insight into what’s going on in your camp gift shop, snack shack, and other in-person point of sale areas. Plus, encourage at-camp spending with prepaid camp store accounts for registered campers!

Access helpful camp dashboards and analyze key trends with reports! Make informed decisions about your camp operations using granular data, based on information from a whole season, a series of camps, or specific camps. Access built-in reports or create your own! Helpful overviews and built-in dashboards keep you up-to-date on key areas of operation throughout the software.

Use forms to collect vital health info for our built-in health module! Use standardized health fields in forms to collect details on allergies, conditions, and medications. Collected health data helps staff manage medications, document incidents at camp, and more. Manage which users may access health features. Then view and report on health data to identify trends and improve camper safety.