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Secure & Effective Camp Health Management System

Give camp health staff and admins secure access to camper medical info, ensuring privacy and accuracy. Use standardized health fields in forms to collect details on allergies, conditions, and medications. Collected health data helps staff manage medications, document incidents at camp, and more. View, filter, and report on data to identify trends and improve camper health and safety.

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Key Camp Health Management Takeaways

  • Reduce paper waste and filing time with electronic health management tools.

  • Camp families will love NOT filling out the same form multiple times.

  • Keep sensitive camper health information protected behind login credentials.

  • Power key health staff workflows using Camp Health Forms with smart fields.

  • Automatically generate lists to help health teams quickly work through medication administration.

  • Consistently document camp incidents involving injuries and illnesses.

  • Powerful workflow customizations empower camp nurses and health staff to report consistently.

  • Gain useful data insights from standardized, electronic camp health tracking.


Key Takeaways graphic
Key Takeaways graphic

Camp Software Designed to Support Attendee Health & Wellness

Our camp health management system streamlines operations, giving staff peace of mind while ensuring a safer experience for campers. From medication administration to handling incidents, our intuitive tools help health teams manage daily tasks with ease. Families provide vital details—like allergies and medications—through secure, flexible health forms in the Registration Portal. When camp rolls around, your team can document comprehensive health records to support camper well-being throughout their stays. 

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Collect Camp Health
Forms & Medication Info

Attach customized camp health forms to camps, so camp families can fill out details 24/7 from the Registration Portal. These forms are presented after the camp family completes registration, providing time to enter vital health information carefully. Using the same form for multiple weeks or multiple camps helps avoid the need to ask for details more than once per camper.

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Keep Camper Health
Data Safe & Secure

Special roles and abilities must be assigned to grant users access to iCampPro’s detailed camper health information and health management workflows. Camp staff with these permissions may also have any special health certifications noted in their user information for quick reference, saving your team time when trying to identify the right team members to contact in an emergency.

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Create Electronic Health Records for Incidents

When an incident occurs at camp that results in a camper feeling ill or suffering an injury, your camp staff needs to document the incident thoroughly for both insurance-related and legal purposes. Our incidents workflow enables camp staff to create clear health records about what happened to a camper, where the incident occurred, and what treatment options were used.

Streamline Camp Medication Management for Happier, Healthier Campers

A key part of camp health management is ensuring proper medication administration. Staff must know which medications are allowed, the correct times and dosages, and have the ability to track who administers them. Our workflows manage this process seamlessly.


Camp nurses can easily see which campers need medication at specific times. As doses are marked as administered, campers are removed from the list and intentionally skipped doses may be noted with reasons. Visual indicators help teams protect campers from unintentionally missed doses.


Camps can customize policies on offered medication distribution times, allowing families to easily identify conflicts between camp policies and their camper’s care needs when filling out required health forms.

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See our Camp Health Software in action!

Our form management tools let teams customize and track different versions of camper health forms. Each event can use specific forms, minimum form versions can be enforced, and previously entered field information from past form submissions is automatically carried over. Families can easily update details if their camper's health or medications change over time as they register campers for multiple events.

Better Camp Health Management Starts with Easy-to-Use Health Forms

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Camp management software with built-in electronic health records is eco-friendly, eliminating excess paper forms. Our mobile-friendly workflows allow authorized staff to access critical camper health information from any device with an internet connection. Secure sensitive information by storing it in digital format, protected by permissions and login credentials. Navigate camper records quickly with search tools.

Electronic Camp Health Records Mean Fewer Papers to Lose or File

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Customize Health Fields & Libraries for Clean,
Consistent Health-Related Reports

To simplify camp health management workflows, we’ve standardized key elements of health forms and record-keeping tools using customizable libraries to help camps organize the entered data and keep it clean. Some libraries include medications, required health info, symptoms, affected body parts, and camp activities related to incidents. Standardizing these elements helps create consistency across records, speeds up tasks, and enables search insights. 

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Built-In Medications Library

To simplify medication entry for families and staff, we’ve included over 800 common medications for camps to work from. This saves time by allowing users to begin typing and then select medications populated from the included list as they fill out camper health forms—minimizing chances for typos and errors. You can also easily add, remove, or update items in this library to suit your camp's needs.

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Other Required Health Info

To alert camp staff about potential health issues, add common answers to required health fields, such as formal diagnoses, medical concerns, or special accommodations. An editable library of common conditions and accommodations needs—like Epilepsy, Seizures, Diabetes, Concussions, and 504 Medical Accommodations—makes it easy for teams to identify important health items.

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Symptoms & Areas of Body

Standardizing how camp nurses and health staff report camper symptoms and the affected areas can improve health management. Our built-in library gets teams started with a customizable list of common symptoms and body areas, making it easy for staff to select from available options in a health record. Consistency helps admins identify recurring issues, like specific injuries or illnesses over time.

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Tracking Incident Activities

When camp teams need to address concerns or assess risks related to health records or incidents, tracking the activities surrounding camper health records is quite helpful. For example, identifying if campers report headaches, hives, or nausea after a specific activity or meal. Because activities can vary widely, the incident activities library requires each camp to add the activities they'd prefer to track.

See our Camp Health Features!

Incidents Help Camp Staff
Keep Detailed Camp Health Records

With incident records, health staff can thoroughly document details about camper injuries and illnesses, including:

  • Symptoms and impacted areas of the body
  • Vital health statistics such as temperature
  • Camp activities where the incident took place
  • Treatments and/or medications administered
  • Escalations to other health professionals (i.e., an emergency room)
  • Communications that took place with parents or guardians about a visit
  • Misc notes and attached documents

This information can help camps review any incidents that camp families may have questions about later, enabling camps to respond to parent concerns quickly.

Admins and health staff can easily review incident data to identify trends in camper health and safety, such as common injuries linked to specific activities or campers reporting itchy rashes from poison ivy. Unlike messy paper records, these searches can be done quickly within iCampPro in just a few clicks!


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Efficient Camp Health Management Tools for Camp Health, Safety & Decision-Making

If these tools sound great, our team can’t wait to show you how they work in real life! Families supply the necessary health information through health forms and that information is presented to your camp health staff as part of each camper’s electronic health record. Setup is simple and using these health management workflows is intuitive. We’ve ensured that camp health records are easy for staff to view, use, and understand.

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Answering FAQs About our Camp Health Management

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  • Can camp families upload health documents online in the Registration Portal?

    At this time, camp families cannot directly upload documents in the Registration Portal. However, camp team members can create a health record upon the camper’s arrival at camp and attach documents to it for quick reference during medical-related visits.

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  • Can I control which staff members have access to camper medical details?

    Absolutely! iCampPro offers specialized roles and abilities that may be granted to only camp health staff and admins to help camper health information remain secure.

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  • Can I analyze and export data related to camp health visits?

    Reviewing camp-related health history is easy with our health module’s Universal Log! Admins and those with the appropriate health-related permissions can search, filter and export data related to specific campers or types of medical interactions to spot trends and fuel data-driven decisions. 

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  • Is it easy to identify if a camper has not been administered a dose of medication?

    Our medication administration workflow creates lists of campers who are supposed to receive medication within a timeframe such as mealtimes or bedtime or “other.” As medication is marked as administered, the campers are removed from the view. This makes it intuitive to identify which campers still need medication. Additional visual alerts appear if a medication dose is completely skipped once the timeframe for the dose has passed. 

Learn about iCampPro and more on our blogs!

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