Elevate Camp Wellness with NEW Health Management Software Features!
October 16, 2024
From sign-up to sundown, every camper's health, safety, and well-being is a top priority for camp teams. We are excited to share our new camp software features. They offer a modern and easy way to manage camp health!
iCampPro has always provided tools for camps to store camper health data. This includes a list of medications and allergies, as well as other details from custom camp forms. The medication lookup tool allowed camps to act quickly and efficiently during emergency situations. However, this left several camp health center workflows to take place outside of the software.
To improve camp health operations, we kicked our health management tools up a notch! Now, admins can access insights into overall camp wellness. For everyday operations, we've backed camp health professionals with a flexible, all-in-one health management system.
What Camp Health Professionals Are Looking for in Camp Software
Our teams took the time to discuss the concerns of real camp health professionals and the types of support tools they were looking for. Our conversations were numerous and detailed, but they boiled down to some key takeaways. Camp health professionals manage a set of complex tasks with high levels of responsibility. They wanted to streamline those tasks, reduce paperwork, and gain better insights into camper health—for individuals and for the overall camp operation—to power better decision-making.
Key elements camp teams wanted in camp health management, were:
- An organized, secure way to access camper health data
- Detailed logs and permissions when modifying health records
- Tools to make quick assessments about camper health
- Fast search options to expedite care during visits and emergencies
- Tools to document illnesses, injuries, and treatments at camp
- Easy-to-use medication administration for campers
- Indicators when scheduled medications aren't administered
- Features to support consistent health record entry and reporting
- Ability to review data and spot trends across health visits
- A way to identify campers with chronic conditions or require special accommodations
Building the Best in Camper Health Tracking
With industry feedback, we're confident that we've built the next generation of camp health tools to empower camp health professionals. Our new camper health workflows and easy-to-use designs reduce tedious paperwork and printouts. Now camps can focus on what matters most—providing a safe, healthy, and happy camp experience!
Say goodbye to towering stacks of paper records with illegible handwriting and inefficient filing systems. Traditional paper files can be lost or misplaced. They can sit on a desk or shelf, unfiled. This makes it hard for camp nurses and health staff to access critical health information about campers and camp safety.
With iCampPro, you only need to file hard copies when necessary. You can trust that iCampPro will keep camper health information safe, secure, and easy to access for important members of your camp health team.
Our health management tools feature a mobile-friendly design, built in cooperation with real camp health professionals. They are both flexible and practical enough to support your team’s needs at a nurse’s station or in the field at camp. This collaboration resulted in targeted, easy-to-use workflows that make handling critical aspects of camper health management a breeze.
Keeping Electronic Health Records Secure and Accessible
Next, let’s dive into what you can expect from our latest in health management features!
Mobile-Responsive Camp Health Access
Special user permissions give camp health staff access to new health management tools. This lets team members see health records and medication views anytime and anywhere. They can also use any inter-net-ready device! Our helpful mobile-friendly layouts serve teams in the camp health center, on the water, or at activities around camp.
Customizable Camp Health Forms for Registration
In addition to providing basic details about medications or allergies, camps can tailor health forms to suit their needs. Standard built-in fields for medications, allergies, and chronic health conditions help teams capture this information. This data is shown clearly in the camper’s health profile. It is available when recording health visits or administering medications.
Plus, create custom fields in camper health forms to track additional health information relevant to your camp! These custom fields visible when reviewing camp health forms.
Streamlined Camper Medication Administration
Managing camper medications is now more organized and user-friendly. Families can enter medication details—names, dosages, instructions, and administration times—directly into camper health forms during registration. A built-in library has over 800 common medications. The library can be customized for each camp's needs or as common medications evolve. Medication policies can specify when medications will be given, making the process simple and easy to follow.
Medication details are kept in the camper health record. They are used to fill in medication administration views in the Admin Portal. These views help camp health staff quickly see which campers need medication at mealtimes, bedtime, or other times. They also provide clear indicators to make sure no campers miss a dose.
As team members document the medications given out, the campers are taken off the main view. This helps teams work through groups of campers quickly, until the list is reduced to zero. To help prevent potential errors, medication cannot be marked as administered for past or future dates from this workflow.
Comprehensive Health Visit Records
When a sick or injured camper goes to the camp health center or nurse’s office, the health staff can quickly find their record. They can do this by using the camper's name, date of birth, or by scanning their RFID Camper Band.
Health staff can choose to record important information related to a camper visit. This includes temperature, injury details, vital signs, and where an incident happened. Fields ask the health staff to describe the treatment given and any medications given. They can also upload photos or documents related to the visit.
This guided workflow helps create a complete record of care. Your team can even document communications with the camper’s family about their visit inside of the health record. These details provide a basis to empower camp admins with key insights into overall camp health concerns.
Robust Privacy Controls with Permissions
Protect camper privacy and confidentiality with roles and user permissions under user settings. Admins can control who sees health views in the software and camper form reports. They can assign the right roles and permissions to each team member. This helps keep sensitive health information secure, providing only authorized personnel with access. Additionally, your team’s user profiles can be updated to note any medical certifications for quick internal reference.
Activity Monitoring and Camp Health Insights
A key new feature in our latest health updates is the "Universal Log." This log allows admins and permitted staff to see all camp health activities.
The log helps team members turn health data into insights. They can use different search options and filters to find answers to important questions. For example, they can search the log for all health activities related to a specific camper. This helps them quickly check and export the camper's history related to a claim.
Admins can also identify specific trends in camper health data by using filters. These filters help admins quickly track camper injuries, missed medications, and illnesses within a specific date range. Save custom filtered views for repeat use and monitoring. Together, these tools help camps to be more proactive in keeping campers safe and healthy.
Why Camp Health Records Matter
We designed these features to empower your camp health team, streamline health-related processes, and enhance the overall safety and well-being of campers. Camps carry significant responsibility in ensuring the well-being of both campers and staff. Ultimately, the safety of those who have entrusted your camp with their health is what truly matters.
Accurate records are essential not only for answering questions related to medical situations (including insurance and legal questions) but also for building trust, security, and accountability with staff, campers, and families.
Most day and overnight camps lack the medical personnel and equipment to handle major emergencies. However, accurate tracking of routine care, such as administered medications and incidents, allows camps to pass critical information to emergency responders efficiently. Accurate records can significantly impact the care provided by paramedics and emergency room staff.
With iCampPro’s tools, you can save time, respond quickly, reduce administrative burdens, and gain valuable insights into camper health and incident trends that can help you improve your camp’s reputation and success.
What You Need to Get Started
To use these features, your staff will need access to an internet connection on any device – a hardwired PC or laptop, or a smaller tablet or phone with a Wi-Fi or data connection.
All new iCampPro accounts since these features have been introduced automatically have access to our latest health module tools and enhancements via the “Health” section in iCampPro’s main navigation menu.
For older iCampPro accounts who may have implemented our previous health tools with the Medication Check tool, we advise discussing the upgrade to our newest feature set with one of our team members to plan a transition that will provide camp families and staff with the best experience possible.
Here's to a safer, healthier, and more enjoyable camp experience for all!
Discover Software Designed to Enhance Your Camp Operations
Interested in learning more about iCampPro? Explore our features overview page below, sign up for a free demo, or reach out to a team member today to learn how iCampPro is helping camps streamline operations and focus on creating better camp experiences. Whether you run an overnight camp, summer camp, day camp or family camp - our camp management software has tools that can help you run your camp like a champ!
